There are a lot of possibilities with slicers to make our worksheets interactive. For now I will just continue to use what is available free of charge. The login page will open in a new tab. Awesome! I am doing job in finance, Thank you so much sir for sharing such informative video, I learnt from this video, very nice video. Formula: ... How to Filter the Top 3 Most Frequent Strings in Google Sheets. The first argument (data_field) names a value field to query. The Rows area filters allow us to apply Label Filters for criteria like (Begins With, End With, Contains, etc.). Today , I have looked this solution and got it from your website.  This allows us to ignore empty cells and requires a TRUE/FALSE value. After that, select a cell in any of the pivot tables. Type =TEXTJOIN( in the cell where you want to display the list. Thanks for your feedback, it helps us improve the site. The GETPIVOTDATA function below has 4 arguments (data field, a reference to any cell inside the pivot table and 1 field/item pair) and returns the total amount exported to the USA. Display Multiple Items In Pivot Table Filter.xlsx (100.6 KB). Please log in again. Our Excel training videos on YouTube cover formulas, functions and VBA. At the moment I have to go into the filter and check the 20 different boxes one by one. error. _ PivotTable.GetPivotData("Quantity", "Warehouse", "Chairs") MsgBox "The quantity of chairs in the warehouse is: " & rngTableItem.Value End Sub Support and feedback. Video: Apply Multiple Filters to Pivot Table Field . Thanks for taking the time to share your knowledge. The quickest way to see a list of the Multiple Items in the filter is to add a slicer to the pivot table.  Pretty cool stuff!  Just apply Wrap Text to the cell. I need the formula in Excel for Creating a Comma Separated List of Filter Items as shown in Solution # 3, but not in Pivot table. Thanks Nancy! Code Monthly Avg (Sep-Nov 2019) Monthly Avg (Last 3 rolling months) Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Aug 2020 Sep 2020 Oct 2020 Nov 2020 Dec 2020 I need to use GETPIVOTDATA to get different data points where I need one of the fields to be a dynamic reference. I've done this before where the source of data is a table within the same workbook, but this is the first time I'm trying with a connection to an external source. Genius is simplicity. More about me... © 2020 Excel Campus. Hi Jon, Go ahead and apply the function. Optimally the target school’s data would be highlighted in blue on the comparison graphs, with the other filtered school’s data in grey so it sticks out. From here, go to Analyze → Filter → Insert Slicer.  We will select TRUE to ignore any empty cells.  Here are the steps. Thanks was very helpful, and well explained. Hi Neil, Each of the 6 companies offer some but not all of the list of 20 discounts.  That means in order for solution #3 to work, we will need to implement solutions #1 and #2 first. If not, this would be an arduous manual task. The list of filter items can also be joined into one list of comma separated values in one cell. There, under filters, enable “allow multiple filters per field”.  However, I have a free macro that creates the CONCATENATE formula for you, including the delimiter character. Is there a way to get the multiple items out of a filter and into a cell so that a print would display what has been selected? I'm very weak when it comes to SQL. ” | ”. A PivotTable has several layouts that provide a predefined structure to the report, but you cannot customize these layouts. I have tried Option 2 above but this does not solve my problem? Below is the Image as well for your understanding. Press OK. A slicer will be added to the worksheet. I’m happy to hear you will be putting it to good use. We can check the Select Multiple Items box in the filter drop down menu to filter the pivot table for multiple items in the field. It will always contain a list of all unique items in the pivot field. UM 345 378 361 401 399 412 Etc Is this great or what….. To see the steps to apply multiple filters on a pivot field, watch this short Excel video tutorial. NOTE: This will only change the first Report Filter, if there are multiple Report Filter fields. Step 3: Creating Excel Slicers to Control and Filter Multiple Pivot Tables at Once Buy this Dashboard: https://gumroad.com/l/hr-salary-dashboard. 2. Excel then automatically inserts the Getpivotdata function into the active cell. If users are filtering in the Filters area, you could probably figure out a way to hide the filters area row, and have them apply filters in the Row label filter drop-down menu of the connected pivot table instead. Yeah, there are a lot of possibilities here. There are a lot of options with this solution.  In this case we will reference the entire column of the second pivot table in Solution #2. I hope that makes sense?? Cool, thanks. Back in our pivot table, let’s enable the value filter again to show the top 3 products by sales.  So, it's not the best solution for long filter lists. In my workbook, I have a Data sheet, and several Pivot tables, on individual worksheets made from the one data table ( I have created random numbers for this test Bed file). Thank you to anyone who can help,-Mark Register To Reply. Close the parenthesis on the formula and hit Enter to see the results. The Filters area of the pivot table allows us to apply a filter to the entire pivot table. Extending our basic Excel FILTER formula a little further, let's filter the data by two columns: Group (column B) and Wins (column C). In the above example, we extract the Sales revenue from a Pivot Table (that begins in cell $B$5) and slice the data by supplying multiple field/ item pairs (filters) using the following formula: I would like to target specific data about one school (e.g. Items)". Hi John This new pivot table will display a list of the items that are filtered for in the first pivot table. The entry for "State" shows as "(Multiple Items)". The GETPIVOTDATA function returns visible data from a PivotTable. Download the sample Excel file to follow along. My free 3-part video series on pivot tables and dashboards explains more about creating interactive reports with slicers and charts. However, when we filter for more than one item, the cell that contains the filter drop-down menu displays the phrase “(Multiple Items)”. Hi Jon. 4. The items that are selected in the filter drop-down list will also be selected/highlighted in the slicer. Thanks for the detailed video. Again, for this to work we will need to implement solutions #1 and #2 first.  We can change the delimiter to a different character besides a comma.  We just have to wrap the delimiter in quotation marks.  The items that are selected in the filter drop-down list will also be selected/highlighted in the slicer. In this example, =GETPIVOTDATA("Sales",A3) returns the total sales amount from a PivotTable: Syntax. 8. I’m having trouble with the filter I created in my pivot table. Very clear and concise in an easy to digest format.  This makes the output of TEXTJOIN dynamic, without having to create a dynamic named range. The list will also contain the header label of the Rows area of the pivot table. For instance, when I select ME, NH and CT from my STATES field, I thought something like. The GETPIVOTDATA function returns data stored in a PivotTable report.  Checkout my article on how slicers and pivot tables are connected for a detail explanation on this relationship.  Solution #3 is an example of how to use the results in a formula. Up until recently PivotTables were completely new to me. Is there a way to display that information in an adjacent cell (outside of the pivot table)? However, I am finding that the data under each filter’s drop box is showing the full data list, not the filtered selection? Thanks for this info. The second calculated column would be the average sales for the three months prior to the current date (last 3 rolling months average). New upload every Thursday. I am NOT an Excel expert, so please bear with me if I am using incorrect nomenclature and appear to be a novice, I am. The slicer created in Solution #1 should be connected to both pivot tables. Filter multiple columns in Excel. In my Pivot Table, I want to sum the number of policies for CT, ME and NH. The GETPIVOTDATA function just returns data from a PivotTable. Well, there are 3 ways to list and display the filter items on the worksheet.  I'm interested to hear how you will implement these techniques in your Excel files.  The possibilities are endless. Is there a way to type a formula like =getpivotdata that also includes which filter I want to pull the data from too? I know this isn’t a forum but the solution I need is that if you set a multiple item filter for something like document number B- to get all docs that begin with B- and you refresh your data to add new doc’s that filter is static and does not dynamically select or include the new data. Feel free to post a comment here if you find new uses for this technique. Here in the following GETPIVOTDATA formula, I have used multiple original_column and pivot_item. Subscribe above to stay updated. Some great learnings in that video. For example, I might have 20 different types of widget (so 20 different SKU). However they each would know all of the “Salesman Codes”. So, I guess, what I am looking to do is take (copy/paste) my list and drop it somewhere so that the Pivot Table filters using that list. Also, on the sheet titled “XTL” I want to have a couple columns of calculated values. For example I would like to report the total number of graduates just for the school of interest, but would like to compare the graduation rate of this school to other schools in the region. Thanks for the nice feedback. I’m thinking having a list of the different filtered schools might be necessary to do this, but how would you go about doing this? Awesome! Would love to send you the file I am working on…..not sure what your email address is for that…. No formulas, no code. I have the same problem. Check the box for the field that is in the Filters area with the filter applied to it.  We can put just about anything we want in here. This filter criteria will be reapplied after new data is added and the pivot table is refreshed. Unfortunately the list in the Filter Drop-down menu cannot be modified. We use the reference to specify … Useful for beginners as well as advanced learners.  Read on and you will see what I mean. GETPIVOTDATA(data_field, pivot_table, [field1, item1, field2, item2], ...) The GETPIVOTDATA function syntax has the following arguments: Hi Jon,  That means empty cells will not be added to our list. Wow. NB. GETPIVOTDATA in Excel Example #1. Appreciate it. I’m not sure I understand your question. Click (All), to remove the filter criteria, and show all the data. http://c0718892.cdn.cloudfiles.rackspacecloud.com/10_23_10a.xlsx, http://www.mediafire.com/file/45ded9r94b97c49/10_23_10a.pdf, http://c0718892.cdn.cloudfiles.rackspacecloud.com/10_23_10a.xlsm, http://www.mediafire.com/file/ew39kbdubtilc39/10_23_10d.pdf. Use Slicer. The quickest way to see a list of the Multiple Items in the filter is to add a slicer to the pivot table. http://c0718892.cdn.cloudfiles.rackspacecloud.com/10_23_10a.xlsx Hello and welcome! A Pivot Table called PivotTable1 has been created with Product in the Rows section, ... Let’s say you wanted to filter your Pivot Table based on multiple regions, in this case East and North, you would use the following code:  For this argument we can reference a range of cells.  If not, right-click the slicer > Report/Pivot Table Connections, and check the boxes for both pivot tables on this sheet. Learn 10 great Excel techniques that will wow your boss and make your co-workers say, "how did you do that??" Below is the example that how to use the GetPivotData function to find out total sales. Many thanks for sharing Jon. You can use it to retrieve summary data from a PivotTable report, provided the summary data is visible in the report. Where you want to return using slicers also have a free 3-part video series on pivot tables are for... Be able to do but it ’ s 1 and 2 time periods, categories regions! Table, I have to wrap the delimiter in quotation marks 100.6 KB ) it us...  we can change the delimiter character values based on selection of slicers only data placemat/dashboard that contains mixture. Same steps to apply a filter to the entire column list with the CONCATENATE function let’s! Not there yet, TEXTJOIN is a reference to any cell in of... Implement solutions # 1 for this case we will need to create formulas based on selection of slicers?. This with your co-workers and users of our Excel files would be an arduous task... Certain finished item xyz contains component id I thought something like does not solve problem! The boxes for both pivot tables when it comes to SQL tutorial below about using this... Unique items in pivot table another pivot table Filter.xlsx ( 100.6 KB ) have questions feedback! 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To post a comment here if you are referring to selecting or copying the text of each item. 3 ways to display that information in an adjacent cell ( outside of the area. The sales data for certain time periods, categories, regions, etc retrieve. Second argument ( data_field ) names a value field to query filter → Insert slicer school ( e.g useful! Or Heading Filters can generate that list easily from a PivotTable to Filters., under Filters, whether they’re single or multiple items in the filter I created in #... Tutorial below for copying the text of the Rows area of the steps to create formulas based on sheet... Of your Course once I am working again and can afford it I appreciate your support look. Move the field Headers average monthly sales for the months of Sep, Oct and Nov 2019 have to into. The pivot table and retrieve specific data about one school ( e.g by.